Heart of America Region Registration Process Webpoint
All HOA Members will have to register through the HOA website on the National Registration system, Webpoint. The on-line database system allows for electronic signatures. This includes signatures for Waiver and Release of Liability, USA Volleyball Code of Conduct, Background Screening Consent forms and Junior Club Personnel Code of Ethics. No paperwork needs to be printed and turned into the Region office. Once you register on-line and your membership fee is received at the HOA office, your membership will be activated. A background screening does not START until the member has been activated.
Use the following steps when registering as a member of the Heart of America Region of USA Volleyball!
1) Register Online: Go to www.hoavb.org. Go under “Hot Topics” and click the Indv
Registration tab. If you are a new member, click Never been an HOA member. If you were
an HOA member last year, but never have been on Webpoint, click Past HOA member
needing a Webpoint Username. If you are a returning member AND you know your login,
click Logon with Webpoint Username. If you do not remember your login, click Forgot my
Webpoint Username/Password. To retrieve your login, the first name, last name, address,
city, state, zip, birthdate and current email address of the member must be entered. The email
address you type in must match the email address in the account. If the email address in that
account has changed, contact the HOA registrar at registrar@hoavb.org.
2) Once you have logged into your account (for returning members), click on the Renew Online
button on the left side of the screen or on the top of the page where it says “To apply for your
membership online, click here.”
3) SCREEN #1 - Verify your personal information.
a) If junior member, select current grade.
b) If adult player, select level of play.
4) Click Continue
5) SCREEN #2 – Select Club from the dropdown menu at the top right of the screen. You should
select UNDECIDED if you do not know what club you’ll be playing for when you register.
6) Select membership type.
a) Juniors – parent/guardian information must be entered.
7) Participant information
a) Adults – select ALL roles that apply.
8) Click Submit’
a) Adults - If any junior program role was selected, the user will be directed to the
background screening section (if needed for this season). If the background screen is
current, the system will advance to the confirmation page.
i. Background screening authorization procedure:
1. Enter Social Security Number
2. Read and answer the background consent questions.
3. Check the box that says ‘I have read and understand this agreement in its
entirety….’ (This is your signature to authorize the background screening)
4. Click Continue and Process Background (note: Social security numbers
are needed by the background screening company to complete the
background screen. Social security numbers are not saved as an item in
your personal information). If you are hesitant about entering SSN online,
contact the Region office. The Social Security number will be permanently
deleted from the system upon completion of the background screening
process.
b) Juniors - will be sent directly to the confirmation page.
9) SCREEN #3 - Confirmation screen:
a) Select Payment Method
i. Pay now via Credit Card
1. Select Credit Card type (Visa or MasterCard)
2. Enter credit card number
3. Enter 3 digit code on back of credit card
4. Enter expiration date of credit card
5. Enter name as it appears on credit card
ii. Submit payment with application
1. Select this option and send check to Region office
b) You MUST open the USA Volleyball Waiver and Release of Liability. Read it. Close
the document.
c) You MUST open the USA Volleyball Code of Conduct. Read it. Close the document.
d) You MUST open the Jr Club Personnel Code of Ethics (if required). Read it. Close
Document.
e) Check the box that you have read and agree with all disclaimers.
f) After reading the Use Agreement, check the box.
g) Enter the driver’s license or state ID number for the individual consenting above. (Note:
the driver’s license or state ID number is for verification purposes only.)
10) Click Confirm.
11) After you click confirm, you will receive a message that states: “Your membership application
has been successfully submitted”.
If paying by cash or check, membership fees must be sent to:
HOA
548 South Coy Street
Kansas City, KS 66105
Checks must be made payable to: HOA (the name of the registered member must be written in the
memo section of the check)
NOTHING NEEDS TO BE SENT: No paperwork needs to be sent since you signed the Waiver and
Release of Liability and the Code of Conduct online. We only need registration fees to activate the
membership if paying by check or cash.
**COACHES FOR JUNIOR TEAMS: The background screening policies remain the same.
Background screenings are good for two years. The system will prompt you if your background
screening has expired. When you select any Junior Club role, the system will automatically verify if
your background screen is current. If not current, an additional screen will appear to authorize the
completion of the background screening process. After completing the background information
screen, you will electronically sign the consent form by checking the box then clicking process now.
You will then be automatically directed back to complete your online registration. The background
screening cannot begin until the membership fee is received in the HOA office.
ALL registrations MUST be completed AND ACTIVATED before you can participate in ANY club
activity for the season. THIS INCLUDES PRACTICES AND TRYOUTS!!!
Register early to avoid any problems.
If you register with the region, but are not selected for a club, you can request a refund by contacting
the Heart of America Region (registrar@hoavb.org) by December 31 of that season or within 30 days
of the membership being activated.
If you have any questions or problems with the registration process, please contact the HOA office at
(913) 233-0445 (workdays between 9 am and 5 pm) or by email: ha-office@hoavb.org
MEMBERSHIP CATEGORIES
Only membership categories you are eligible for will appear.
Adult
Adult Affiliated with Junior Programming (Officials, Tournament Directors, Club and
Team Reps, Coaches and Chaperones)
Adult Player
Parent Member (cannot be on the roster or on the team bench during competition)
Summer Season membership
Junior
Junior Players
10 and under membership
Summer Season membership
Membership prices
The Region does accept credit card payments for membership registration. A convenience fee for
this option will be added to each membership. If a credit card is not used for membership payment,
and a member chooses to pay cash or check, the price that appears is not the cash discounted price.
When a member chooses to pay their membership with a credit card, the membership will be
activated immediately. Contact the Region office if you are hesitant about entering your credit card
information online. If a membership chooses to pay with cash or check, they must send membership
fees to region office. Upon receipt of the fee at the office, the membership will be activated the day
the membership is received at the office. (This process could add two or more days before your
membership is activated.
